- In short
- Sums numeric cells in the selected range that match the fill color of a reference cell. The result is written only to the cell you pick. Your source data stays unchanged; Undo Last brings it back if needed. The whole operation happens locally; nothing is sent anywhere.
What it is for
Sum by Color is used to sum cells that share a reference cell's fill color.
When to use it
It earns its place whenever you have to total color-tagged amounts.
Example scenarios
- Total color-tagged amounts.
What it needs
Pick data range + reference cell + result cell; overlap/overwrite confirm. Supported data types: text, number, date (by selection).
How to use it
- Select the range to scan.
- Run Sum by Color from the Color Tools group on the XLMind Plus tab.
- Confirm; the result is written only to the cell you pick.
What it produces
The result is written only to the cell you pick.
Source data
The source data is unchanged.
How it differs from similar tools
Compared with find-and-replace rounds, it processes the whole selection in a single pass with no skipped cells, and one step reverses it if needed.
Good to know
Overwrite confirmation. No special preconditions.
Limitations
No special preconditions.
Also
Only real numbers are summed; text, numeric-looking text, dates and errors are ignored, and conditional-format colors are not detected.
Frequently asked questions
- Where does the result go?
- The result is written only to the cell you pick.
- What happens to invalid or unexpected values?
- CF colors ignored.
- How are blank cells handled?
- Non-numeric ignored.
- Does the result stay linked to the source?
- The result is a snapshot of the data at run time; after bigger edits, run the tool again for a current view.
- Any known limits?
- No special preconditions.
Works well with
- As a preparation step, try Count by Color
- A good companion is Color Picker
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